List of costs and services

CDI offers the following services for research data management. Costs are charged according to the list below, which should be covered by third-party funding applications. CDI guarantees the prices at the time of application. Older versions of the list of costs and services are permanently available at the end of this page.

This list is valid from June 7, 2024

Service Costs Comment
Setting up and hosting an unconfigured instance of WissKI 500 euros
  • Access worldwide or only internally at FAU
  • Automatic system updates[1]
  • Instance remains permanently available
  • Secure access to the web interface
  • Includes 1 GB of storage for research data
  • Backup[2]
  • Student projects free of charge after consultation
Basic setup, configuration and operation of a WissKI instance (joint project with CDI) 3 project managers at pay grade E13
  • Same services as for unconfigured WissKI instance
  • 1 TB storage included
  • Data model, user ontology, paths
  • Configuration of inputs (input masks, fields, references, selection values, link blocks)
  • Installation and configuration of basic modules
  • Fundamental configuration of the search (views)
  • Basic rights management (read access, input, admin)
  • General guidelines/manuals, training
  • Personal support during the project phase, both technical and non-technical
Expansion of the configuration of a managed WissKI instance at least 1 project manager at pay grade E13
  • Please agree on any additional outlay with us during a consultation, e.g. for
    • Complex rights models
    • Module development
    • Complex search configurations
Taking on management of existing WissKI instance at least 4 project managers at pay grade E13
  • The outlay can increase, depending on the scope and complexity.
Data migration from an existing WissKI instance 1 project manager at pay grade E13
Technical and non-technical work for unmanaged WissKI instance 45 euros per hour
  • Hosting by CDI is a prerequisite, external instances must initially be taken on.
Expansion of data storage capacity 200 euros per 1 TB
  • One off payment
  • Includes backup[2]
Operating a WissKI instance without a project with FAU CDI 150 euros per year This affects the following situations:
  • Operation after the end of a project (DFG recommends period of 10 years)
  • Operation of unconfigured instances from the 2nd year onwards

To determine your specific requirements, please contact our staff. Contact details are listed at WissKI and FAUWissKICloud. Applications can be made primarily for personnel costs or equipment costs, depending on the funding provider. Please therefore consult us early on about your project application. We advise securing management of the project for the duration of the project, for example, making an application for personnel costs for a 25% position for a project duration of one year.

Footnotes:

[1] CDI can ensure the compatibility of extensions with system updates for managed WissKI instances only. The customer is responsible for this for non-managed instances.

[2] Backup is carried out by RRZE. FAU CDI provides support with backup recovery.

Three software systems are currently offered at CDI: elabFTW, openBIS and NOMAD Oasis (Selection criteria).

Costs (reimbursable by funding provider)

  • Initial consultationfree of charge
  • 500 euros once per project (see below for further information)
    • Free of charge for projects, where an application was made before January 1, 2024.
  • Recommendation: Allow for 10 hours of consultation for first-time use of an ELN

Scope of services

  • Unlimited number of users, login via IdM (also for students)
  • Storage volume 100 GB (extensions possible)
  • Long-term availability of stored data secured according to FAIR criteria
  • System operation incl. data backup[2] and ELN software upgrades
  • Online documentation and access to test installation
  • Direct support provided by FAU CDI: cdi-eln-support@fau.de

Optional: Training, advice and extensions

Training for users 300 euros per training session
Training for administrators 500 Euro pro Schulung
Individual consultation/configuration 45 euros/hour
Additional data storage 200 euros per 1 TB
Taking on existing ELN installation 1,000 euros
Installation and operation of a separate elabFTW system 500 euros
Operation after retirement of professor By arrangement
Operation after accepting external appointment By arrangement

Setup

Information about one-off charges

Expenses for research data management (this includes ELN) are eligible for funding. Please ensure you include enough funds to cover this in your project application and refer to this list of costs and services. This also applies to all further applications.

Calculation examples (with an unlimited number of users in each case):

  • Individual/technical support: 500 euros per application
  • Group projects: 500 euros per co-applicant, e.g. RTG with 8 PIs = 4,000 euros
  • If the project comprises several funding periods, the one-off costs are charged for each funding period (apply for enough funding!)

100 GB of data volume is available per project/co-applicant (e.g. RTG with 8 PIs = 800 GB storage).

Footnote:

[2] Backup is carried out by RRZE. FAU CDI provides support with backup recovery.

CDI provides a teaching environment free of charge for eLabFTW and openBIS.

Features:

  • Access via SSO with IDM.
  • At the end of each semester (March 31 and September 30) all non-admin members are removed from the team.
  • Personal data is deleted when someone leaves FAU.

Set up:

Additional data storage for systems for teaching can be provided if necessary via state tuition funding. 50 GB is currently available.

Appendix